2019 Speaker Toolkit

Thank you for participating in this year’s conference!  It is with your participation that the conference remains timely, dynamic, relevant, and diverse—just like District I.

Before traveling to the Westin Copley Place in Boston, please take a moment to read the important information below.  If you have any questions or concerns, please do not hesitate to email either one of us or your assigned track chair.

We are looking forward to welcoming you to Boston!

Your CASE District I Conference Program Co-Chairs,

Trina Watson
Senior Data Scientist
Northeastern University

Ryan T. Bersani
Director of Engagement Analytics
MIT Alumni Association


Yes.  As a speaker at the CASE District I Conference, we must know whether you plan to attend the entire conference or not. If you plan to speak at your session and not attend the rest of the conference, that is okay, but we must know about this arrangement in advance so we can plan accordingly. All speakers receive a $50 discount.

NOTE: If the conference is sold out, which it typically does in January, please contact the Program Chairs immediately to notify them of your status.

To review the time(s) you will be speaking view the “Schedule” under the Conference Program section of the website.

Session date and times were selected on a number of factors, including room availability, and feedback from attendees, speakers, and committee members.

You should plan to arrive at your session room at least 15 minutes before your scheduled start time. A conference volunteer session host will be there to greet you.

When you first arrive, please be sure to check in at the registration desk on the 4th floor. Speakers will receive a special speaker ribbon. Your session will be listed in the conference program (in print and online) with your time and location.

The Program Committee requested A/V information from all speakers. All session rooms will have an A/V projector with hookups to PCs, microphones for speakers, a table and chairs set, and most will have a podium. Each room setup for sessions will have the ability to play sound and will have a presentation remote. The presentation remote will have a laser pointer which the presenters can use. Wi-fi access will also be available throughout the conference, so you should not have any issues accessing the Internet. PLEASE NOTE: log into the hotel network before the start of your session to ensure it’s working properly.

If you have additional A/V needs, please email Temi or Theresa immediately.

Important Reminder: All speakers are required to bring their own computers and cords required to connect to projects.

For Mac/Surface/Tablet/Other Non-PC users: the hotel will not have adapters available for your devices.  Please plan on bringing relevant adapters with you to your session rooms.

Sessions are scheduled for one hour (60 minutes). Our attendees are expecting speakers to provide them with a good value for their time and professional development dollars so we hope most speakers will fill a good majority of the time slot with content. At least fifteen minutes should be spent on questions and answers.

Yes. Upload your presentation in PDF format no later than Monday, March 4.

Speakers should use the EXACT session name when uploading their presentations.

File sizes should NOT exceed 22mb.  PDFs can be compressed or files can be flattened to reduce size.

If the presentations are available online in advance of the conference, attendees can either print their own copies or have access on their device during the conference. Presentations will be posted on the conference website.

No. Besides your presentation, there are no additional requirements for you. However, we do hope you will take advantage of the rest of the conference if you are registered to attend beyond your session. Please take some time to visit with our exhibitors and sponsors in the Exhibit Hall located on the 4th floor. We hope you’ll meet some new colleagues at this year’s conference!

Prior to the conference, you are welcome to email the Program Chairs or your assigned Track Chair. During the conference, feel free to speak with anyone who has a “Conference Committee” ribbon on their nametag.  Also, we actively encourage you to introduce yourselves to anyone on the Program team, but particularly to your track chair(s) if you don’t already know who they are. They’re eager to meet you and to thank you for participating in the conference. (And please thank them for all of their hard work to make this conference a special one – they deserve the praise!)

You may also reference the Conference Committee page.